Project Web Access - How to get the home page

Project Web Access - How to get the home page

👷 Open the internet browser

👷 Type the URL given to you by your administrator

👷 Enter your user name and password

👷 Click ok

Publishing Projects

Publishing Projects

All projects should reside in central repository of project server so that it is easier for the project managers to analyze work. 

To publish projects follow these steps

👷 Open the project you want to publish

👷 Click collaborate, publish all information

👷 The following dialog box appears

👷 Click ok and save the project

👷Enter a suitable name for the project and click save

👷 Your project now gets saved and goes and resides in the server.

Generating Reports

Generating Reports

MS Project comes with 20 built in reports that can be simply selected, viewed and printed. The reports categories are

👷 Overview

👷 Current activities

👷 Costs

👷 Assignments

👷 Workload

👷 Custom

To select and print a report follow these steps

👷 Click view, report

👷 In the report dialog double click the category you want

👷 If the dialog prompts for more information enter it and click ok

👷 The corresponding report appears in the print preview

Tracking Progress

Project statistics dialog displays summary information about a project.
If baseline copy of a schedule is saved then baseline values are displayed for comparison.
👷 On the main menu click project, select project information
👷 The project information dialog box appears
👷Click on project statistics
👷You will get start, finish, duration, work, cost values for current, baseline, actual, remaining
👷Also, you will get percent complete duration %, work %

Saving Baseline

The baseline information is a snapshot of project plan information at a particular point of time. To save baseline follow these steps
👷 Click tools, tracking, save baseline
👷 The save baseline dialog appears
👷 Make sure save baseline option is selected
👷 In the box under the save baseline option make  sure that baseline is selected
👷 Under 'For:' make sure the 'Entire Project' is selected
👷 Click 'OK'

Assigning Resources

By creating an assignment you specify both the resources assigned to a task and their associated assignment units 1.
👷In the assign resources dialog Task - Resources List options - Resources from project 1
To assign resources from project server
👷Select the task to which you want to assign a resource
👷Click assign resource
👷The assign resource dialog appears, expand resource list option.
👷Under add resource option select from project server
👷The Build Team for Project 1 dialog appears
👷Select the resources you want and click Add
👷Now repeat the steps that appear in highlighted color
 

Task Dependencies

Link various tasks that are dependent on each other.
The project plan will look like a real schedule.
There are 04 (four) types of dependencies
👷 Finish-to-start
👷 Finish-to-finish
👷 Start-to-start
👷 Start-to-finish
Creating finish to start dependency
👷 Select the task you want to link
👷 On the standard tool bar click link task 🔗 else use (ctrl+f2)
To apply any tak dependencies follow these steps
👷 Select the task that is to become the successor
👷 On the standard tool bar click task information or double click the task to open the task information dialog box
👷 Click predecessors tab
👷 Click the blank row in the task name field and then click the down arrow key to see the list of tasks
👷 Click the task that is to be the predecessor to the current task
👷 Click the type field then select the type of dependency
👷 Click ok
The project guide also provides a quick way to create most common links
👷 Choose the task on the project guide
👷 Select the Schedule task
👷 Select the task you want to link and then choose the link

Defining Milestones

A milestone represents a significant landmark, decision point or turning point in the life of a project.
They Can be considered as reporting points. 
The milestone marker and date are drawn in the chart area of Gantt Chart
👷 To create a milestone
        ~ Enter the number 0 in the duration field
👷 To change a regular task into a milestone do the following
        ~ Select the task you want to make milestone
        ~ On the standard tool bar click task information and then click the advanced tab
        ~ Select the mark task as milestone check box

Organizing Task Into Outline

Outlining organizes tasks into structure representing hierarchy of task
Collapsing a outline suppresses the display of a sub task
Task at higher outline is called summary task and at lower outline is called sub task
👷 Creating a subtask
        --Select the task(s)
        --On formatting toolbar click indent 👉 (else use Alt+Shift+Right Arrow Key)
👷 Creating a summary task
        --Select the task(s)
        --On formatting toolbar click outdent 👉 (else use Alt+Shift+Left Arrow Key)

Entering Tasks and Duration

To enter tasks in your pproject plan follow these steps
👷 Make sure you are working in Gantt Chart View (click view Gantt Chart)
👷 Type the name of task in the task field
👷 Press enter or down key to move to the next row (as soon as you press enter project supplies default duration 1 day? and it also supplies a default start and finish date)
👷Enter the required duration of task in the duration field and the start date in the start field (project automatically calculates the finish date for you)

How to Start Project Professional

 👷 On your computer or laptop keyboard press the following keys

 👷 Start-Run-Type winproj

 👷 Window-R & Type winproj yhen press enter