Project Web Access - How to get the home page

Project Web Access - How to get the home page

👷 Open the internet browser

👷 Type the URL given to you by your administrator

👷 Enter your user name and password

👷 Click ok

Publishing Projects

Publishing Projects

All projects should reside in central repository of project server so that it is easier for the project managers to analyze work. 

To publish projects follow these steps

👷 Open the project you want to publish

👷 Click collaborate, publish all information

👷 The following dialog box appears

👷 Click ok and save the project

👷Enter a suitable name for the project and click save

👷 Your project now gets saved and goes and resides in the server.

Generating Reports

Generating Reports

MS Project comes with 20 built in reports that can be simply selected, viewed and printed. The reports categories are

👷 Overview

👷 Current activities

👷 Costs

👷 Assignments

👷 Workload

👷 Custom

To select and print a report follow these steps

👷 Click view, report

👷 In the report dialog double click the category you want

👷 If the dialog prompts for more information enter it and click ok

👷 The corresponding report appears in the print preview

Tracking Progress

Project statistics dialog displays summary information about a project.
If baseline copy of a schedule is saved then baseline values are displayed for comparison.
👷 On the main menu click project, select project information
👷 The project information dialog box appears
👷Click on project statistics
👷You will get start, finish, duration, work, cost values for current, baseline, actual, remaining
👷Also, you will get percent complete duration %, work %

Saving Baseline

The baseline information is a snapshot of project plan information at a particular point of time. To save baseline follow these steps
👷 Click tools, tracking, save baseline
👷 The save baseline dialog appears
👷 Make sure save baseline option is selected
👷 In the box under the save baseline option make  sure that baseline is selected
👷 Under 'For:' make sure the 'Entire Project' is selected
👷 Click 'OK'

Organizing Task Into Outline

Outlining organizes tasks into structure representing hierarchy of task
Collapsing a outline suppresses the display of a sub task
Task at higher outline is called summary task and at lower outline is called sub task
👷 Creating a subtask
        --Select the task(s)
        --On formatting toolbar click indent 👉 (else use Alt+Shift+Right Arrow Key)
👷 Creating a summary task
        --Select the task(s)
        --On formatting toolbar click outdent 👉 (else use Alt+Shift+Left Arrow Key)

Entering Tasks and Duration

To enter tasks in your pproject plan follow these steps
👷 Make sure you are working in Gantt Chart View (click view Gantt Chart)
👷 Type the name of task in the task field
👷 Press enter or down key to move to the next row (as soon as you press enter project supplies default duration 1 day? and it also supplies a default start and finish date)
👷Enter the required duration of task in the duration field and the start date in the start field (project automatically calculates the finish date for you)